IPO Administrator Position

Work with the Independent Producers Organisation

 Administrator Position (Part-time)

Roles and Responsibilities – include but are not limited to:

  • Respond in a timely manner to all external correspondence and coordinate responses where necessary
  • Assist members with queries, networking and requests for information
  • Organize agendas and meetings for EXCO and subcommittees. Host meetings on Zoom and take minutes, follow up with key takeaways and next steps.
  • Communicate the EXCO and subcommittee meetings schedules at the start of every week
  • Assist the Executive Director or exco members to create PowerPoint presentations as required
  • Managing video/transcript and communication following any meeting or event
  • Manage membership application process and liaise with EXCO to approve new members
  • Onboard new members and integrate into all communication channels
  • Maintain membership, committees, allies, and industry databases and partner lists and contact information
  • General email management and Gdrive organization, including existing policies, forms, handbooks, published and draft guidelines, subcommittee notes as well as the access and security requirements for each
  • Maintain Xneelo email distribution lists
  • Manage and maintain usage policies for all accounts including zoom, google suite, mailchimp, etc    
  • Collate monthly payment requests and forward invoices to Treasurer
  • Assist generally with initiatives and events as needed
  • Administer AGM and liaise with EXCO, co-chairs, executive director and subcommittee chairs for smooth running of election and reporting to membership
  • Coordinate travel and accommodation bookings as occasionally required
  • Maintain document filing on the G-drive
  • Assist with funding applications and donor reporting, including maintaining and updating supporting documentation
  • Produce monthly financial reports in conjunction with the Treasurer
  • Assist the Communications Manager as required including with setting up member webinars and events



  • Broad knowledge of the South African film and television landscape and roleplayers
  • Self-starter with strong integrity
  • Strong communication and listening skills
  • Strong attention to detail and meticulous
  • Excellent time management skills with the ability to prioritise work
  • Excellent writing skills
  • Familiarity with the Google Suite of apps (Gmail, Forms, Drive, Google Monkey Surveys etc.)
  • Consistent, guaranteed availability to work at minimum 10 hours per week – schedule to be negotiated
  • Able to commit to minimum 1 year in the position
  • Experience working with people from diverse racial, gender, linguistic and socioeconomic backgrounds.
  • Strong technical skills as well as proficiency in MS Office Suite
  • Must have own computer, reliable data network, home office, own transport
  • The position is highly flexible in the delivery of tasks within specific time frames
  • Communications/PR/social media experience would be advantageous


The ideal candidate should have:

  • A love for and knowledge of the South African film and television industry
  • A belief in the power of organizing to make change
  • Analytical and organisational skills with the ability to multi-task


The position is part-time, comprising 10 hours of work per week with a total of 40 hours per month at a rate of R200/ hour. Upon rendering an invoice and timesheet, a monthly fee of maximum R8 000 will be paid as well as a monthly stipend for data and phone usage.

Interested parties are invited to send their comprehensive CV, qualifications and covering letter motivation to ad***********@ip*.za before the closing date of 6 July 2022. Shortlisted candidates will be interviewed, and the successful candidate will commence duties by 1 August 2022 or sooner if possible. If you have not heard back after 7 or 14 days, please assume that your application was not successful. Only shortlisted candidates will be contacted. More information may be obtained from ad***********@ip*.za