The IPO represents, protects and promotes the interests of independent South African film, television and digital media producers and, in turn, all who work in and are suppliers to the industry value chain.

NEWS OPPORTUNITIES 

IPO Administrator Position

ipoadmin

Work with the Independent Producers Organisation

 Administrator Position (Part-time)

Roles and Responsibilities – include but are not limited to:

  • Respond in a timely manner to all external correspondence and coordinate responses where necessary
  • Assist members with queries, networking and requests for information
  • Organize agendas and meetings for EXCO and subcommittees. Host meetings on Zoom and take minutes, follow up with key takeaways and next steps.
  • Communicate the EXCO and subcommittee meetings schedules at the start of every week
  • Assist the Executive Director or exco members to create PowerPoint presentations as required
  • Managing video/transcript and communication following any meeting or event
  • Manage membership application process and liaise with EXCO to approve new members
  • Onboard new members and integrate into all communication channels
  • Maintain membership, committees, allies, and industry databases and partner lists and contact information
  • General email management and Gdrive organization, including existing policies, forms, handbooks, published and draft guidelines, subcommittee notes as well as the access and security requirements for each
  • Maintain Xneelo email distribution lists
  • Manage and maintain usage policies for all accounts including zoom, google suite, mailchimp, etc    
  • Collate monthly payment requests and forward invoices to Treasurer
  • Assist generally with initiatives and events as needed
  • Administer AGM and liaise with EXCO, co-chairs, executive director and subcommittee chairs for smooth running of election and reporting to membership
  • Coordinate travel and accommodation bookings as occasionally required
  • Maintain document filing on the G-drive
  • Assist with funding applications and donor reporting, including maintaining and updating supporting documentation
  • Produce monthly financial reports in conjunction with the Treasurer
  • Assist the Communications Manager as required including with setting up member webinars and events

 

Qualifications:

  • Broad knowledge of the South African film and television landscape and roleplayers
  • Self-starter with strong integrity
  • Strong communication and listening skills
  • Strong attention to detail and meticulous
  • Excellent time management skills with the ability to prioritise work
  • Excellent writing skills
  • Familiarity with the Google Suite of apps (Gmail, Forms, Drive, Google Monkey Surveys etc.)
  • Consistent, guaranteed availability to work at minimum 10 hours per week – schedule to be negotiated
  • Able to commit to minimum 1 year in the position
  • Experience working with people from diverse racial, gender, linguistic and socioeconomic backgrounds.
  • Strong technical skills as well as proficiency in MS Office Suite
  • Must have own computer, reliable data network, home office, own transport
  • The position is highly flexible in the delivery of tasks within specific time frames
  • Communications/PR/social media experience would be advantageous

 

The ideal candidate should have:

  • A love for and knowledge of the South African film and television industry
  • A belief in the power of organizing to make change
  • Analytical and organisational skills with the ability to multi-task

RENUMERATION

The position is part-time, comprising 10 hours of work per week with a total of 40 hours per month at a rate of R200/ hour. Upon rendering an invoice and timesheet, a monthly fee of maximum R8 000 will be paid as well as a monthly stipend for data and phone usage.

Interested parties are invited to send their comprehensive CV, qualifications and covering letter motivation to ad***********@ip*.za before the closing date of 6 July 2022. Shortlisted candidates will be interviewed, and the successful candidate will commence duties by 1 August 2022 or sooner if possible. If you have not heard back after 7 or 14 days, please assume that your application was not successful. Only shortlisted candidates will be contacted. More information may be obtained from ad***********@ip*.za